Pay Cycles

Pay Cycles must be defined in order to use Time Manager.

Prerequisites

Pay Cycles themselves have no prerequisite data (that is, they exist independent of Facilities and Pay Rules).

Definition

A Pay Cycle is a yearly collection of Pay Periods.

A common weekly Pay Cycle would be a consecutive seven-day period which ends 168 consecutive hours after it starts. This weekly Pay Cycle would begin at 12:00 AM Monday and end seven days later at 12:00 AM the following Monday. Accordingly, a normal workday would begin at 7:00 AM and end at 3:30 PM.

A common 9/80-Pay Cycle would be a consecutive seven-day period which ends 168 consecutive hours after it starts as well. However, the start would be at a specific time of day other than midnight. An example of a 9/80 weekly Pay Cycle would begin at 11:00 AM Friday and end seven days later at 11:00 AM the following Friday. Accordingly, a normal workday would begin at 7:00 AM and end at 3:30 PM. For a detailed explanation of the 9/80 Pay Cycle format, refer to Alternate Work Week.

Salaried employees should not be assigned the 9/80 Pay Cycle, as this might cause time entry calculation errors.

File Room

The Pay Cycles file room provides a view of all the Pay Cycles available by Facility in the system. Pay Cycles are user-definable and the grid is personalizable through the DELMIA Apriso personalization framework. For details on personalization, refer to the Portal Implementation Guide.

To view the Pay Cycle Properties, double-click a Pay Cycle or select one and click (Properties).

To add a new Pay Cycle:

Click (Add) and the Add Pay Cycle dialog box will appear:

Enter a unique Pay Cycle name.
Select the Facility for which the Pay Cycle is available.
Select the Calendar Year for which the Pay Cycle is available.
Select the Pay Cycle Format (Weekly or 9/80).
Enter the Pay Cycle Start Date and Pay Cycle End Date. This should be for one complete year.

For the Weekly Pay Cycle format, the system will validate that the Pay Cycle End Date is six (6) days after the Start Date – this will create weekly Pay Periods (e.g., a Pay Period that starts on a Monday must end on a Sunday)
For the 9/80 Pay Cycle format, the system will validate that the Pay Cycle End Date is seven (7) days after the Start Date – this will create 9/80 weekly Pay Periods (e.g., a Pay Period that starts on a Friday must end on a Friday)

Press OK.

To delete a Pay Cycle, click (Delete) (you will be asked for confirmation prior to deleting).

The entity will not be removed if it is being referenced elsewhere in the application.

Pay Cycle Properties

The Pay Cycle Properties screen enables viewing and modifying the attributes of the entity.

The header of the properties screen contains the following buttons:

Save – pressing this will save your modifications
Close – pressing this will save your modifications and exit the property sheet
Discard – pressing this will abandon your modifications and exit the property sheet

The property sheet for Pay Cycles is divided into two sections that can be expanded (with ) and collapsed (with ):

Header Info, where you can define information about the given Pay Cycle
Pay Periods, where you can define the Pay Periods under the given Pay Cycle

Header Info

You can define the following information for a Pay Cycle:

Attribute	Description
Pay Cycle	The unique identifier of the Pay Cycle.
Facility	The Facility for which this Pay Cycle is available.
Calendar Year	The calendar year for which this Pay Cycle is available.
Format	The format of the Pay Cycle. The valid formats include the following: Weekly – creates a weekly Pay Cycle over seven sequential days starting on the start date and ending on the end date: Scenario 1 Week 1 MTWTFSS Week 2 MTWTFSS Week (n) MTWTFSS Scenario 2 Week 1 SMTWTFS Week 2 SMTWTFS Week (n) SMTWTFS 9/80 Pay Cycle – creates a weekly Pay Cycle on eight sequential days with the first and eighth days overlapping starting on the start date and ending on the end date. Scenario 1 Week 1 FSSMTWTF Week 2 FSSMTWTF Week (n) FSSMTWTF
Description	The description of the entity.
End of Day	The time to perform the hard end of the day. For example, if the day always starts/ends at 5:00 AM, regardless of shift definitions, 5:00 AM should be the End of Day setting. This value is then used by the MovePayDay Business Component to divide attendance and labor across the Pay Days. MovePayDay must be scheduled to run each day, at or soon after the End of Day time. The End of Day and End of Day Cutoff (set in Central Configuration) determine the Pay Day of any given calendar date and time. There are generally two scenarios: End of Day is before End of Day Cutoff. The Pay Day is the previous day if the given time is before the End of Day, otherwise it is the current day. End of Day is equal to or after End of Day Cutoff. The Pay Day is the next day if the given time is on or after the End of Day, otherwise it is the current day. Rounding windows can affect the behavior of Pay Day calculation when End of Day is set. The End of Day is extended by the Rounding Window for End under any of the following conditions: End of Day is before End of Day Cutoff and it's a Clock Out transaction. End of Day is before End of Day Cutoff and it's not a Clock In transaction and there's open attendance for the previous Pay Day. End of Day is after End of Day Cutoff.
End of Week	The time at which to perform the hard end of the week. This is used by the MovePayPeriod Business Component, which must be run at or soon after the End of Week time as a scheduled event. Used for a 9/80 Pay Rule.
End of Week Offset	Used to perform the hard end of the week for a Pay Period at a varying time based on an employee's normal shift for that day. The time is determined by taking the employee's normal start of the Work Period and adding the offset to it. So, if the employee's normal Work Period for the day starts at 07:00 AM and the End of Week Offset is 4 hours, the End of Week would be computed to 11:00 AM. This is used by the MovePayPeriod Business Component, which must be run at or soon after the End of Week time as a scheduled event. Used for a 9/80 Pay Rule.

Pay Periods

The following buttons are available above the Pay Periods browser:

Open (Open Pay Period) – used to re-open a closed Pay Period (this only sets the Pay Period to open, which allows you to edit it)
Close (Close Pay Period) – marks the Pay Period as closed and prevents further edits to it

Additionally, the Calendar events for holiday, vacation, etc. are rolled into the next two weeks' time sheet as pre-populated values.

The following information is defined for each Pay Period:

Attribute	Description
No	The number of the Pay Period in the Pay Cycle.
Start Date	The starting date of the Pay Period, usually a Sunday or a Monday.
End Date	The ending date of the Pay Period, usually a Saturday (for a Sunday Start Date) or a Sunday (for a Monday Start Date).
Status	There are two statuses for a Pay Period: Open – an open Pay Period allows ongoing edits Closed – a closed Pay Period does not allow on-going edits The following action is taken on a Pay Period closing: The Calendar information for the default holiday Earn Code is copied into the attendance for the next Pay Period. The Time Manager grids for the Pay Period become uneditable The Accrual hours taken for the closed Pay Period no longer count as "taken this period" in the Accruals subsection.
Closed Date	The date that the Pay Period was closed.
Closed By	The person who closed the Pay Period.
Lock Out Date	The date by which the Pay Period is locked to edits. Only a Payroll administrator can edit after this date.